Files |
The Files tab enables you to view and insert links to work order files associated with purchase orders. Information on this tab may be edited on CLOSED purchase orders.
Tip: To limit the display of information in the grid and maximize performance, use the filter. You can sort on purchase order ID, location, vendor ID or invoice number, status, date (or date range), employee ID (requester, buyer, orderer), and equipment ID, among other values.
Note: Unless you specify a header status, filtering on equipment ID returns all items in all statuses that apply to that ID.
The Purchase Orders screen supports location-level access control, so you must belong to a user group with the applicable authorizations to make changes or updates.
Detail View Header
The field in the top section of the Files tab is display only from the Basic Info tab.
Purchase order ID
Identifier of the purchase order either being defined or that is currently selected in the grid. The description displays to the right of the field.
Detail View
The Files screen group lists the data files associated with the purchase order. These fields are optional.
Delete
To delete the entries in the fields to the right, place a check in this field and click Save.
Line number
The line item number to which the file applies. If the file applies to the purchase order as a whole, leave this field blank to default the value to zero. (Line number 0 applies to the entire item.) This field is optional.
Path and file name
Navigation path and file name of the data file associated
with the purchase order. You can associate a procedures document, diagram,
schematic, and so forth with the purchase order. The field allows both
uppercase and lowercase letters to support operating systems that are
case-sensitive.
The maximum field length is 255 characters. The field also has a file
launch button 
.
Description
Description of the data file. Maximum field length is 50 characters.