Assoc Files

The Assoc [Associated] Files tab enables you to record the file and path name of data files (e.g., digital pictures and scanned forms) that pertain to the incident.

Note: If an incident is closed, it cannot be modified. You must change the status to something other than CLOSED before you can modify the data.
Tip: To limit the display of information in the grid and maximize performance, use the filter. You can sort on incident ID, type, status, equipment ID, symptom, responsibility, a range of occurred dates and reported dates, and trip ID, among other values.

Detail View Header

The fields in the top section of the Assoc Files tab display the incident ID, the name of the user who recorded the incident, and the incident type. These fields are display only.

Incident ID

System-assigned identifier for the incident.

Entered by

Identification code of the user who initially entered the incident. The user's name displays in the unlabeled field to the right.

View details

This incident management screen displays all types of incidents. To view details specific to an incident that has a type other than INCIDENT, click the View details button. The appropriate incident screen will appear. For example, if the incident type is UNUSUAL OCC, you can click the View details button to access the Data -> Incident Management -> Unusual Occurrences screen for the incident.

Incident type

Overall category for the incident. The field has a list box:

INCIDENT (default)
DELAY
UNUSUAL OC
ACCIDENT
INJURY
ALARM

Detail View

The fields in the screen group in the bottom section of this tab identify the file and path name of data files associated with the incident. All fields are optional.

Delete

If this field has a check, the entire row is deleted when you click Save.

Path and file name

Navigation path and name of the electronic file (e.g., digital pictures, text documents, scanned forms) associated with the incident. Maximum field length is 255 characters. This field has a file launch button .

Description

Free-form text field in which you can describe the file associated with the incident.