Back | Forward

When obsolete entries are purged, the following actions occur:

• All database items that have a transaction date older than the specified retention period are deleted

• All closed purchase orders with an order status of CLOSED and all purchase orders on which every line item has a status of CLOSED are deleted if the purchase orders have a date closed older than the specified retention period

• All completed general import runs are deleted based on two criteria:  

• There is a check in the Processing completed field on the Import Data Load tab of the Data -> General Import -> Import screen

• The number of days between the import start date/time and the purge run date is greater than the number of days the data is to be retained

• All purchase orders with an order status of OPEN on which every line item has a status of CLOSED are closed. They are deleted if they have a date closed older than the specified retention period

• For FuelFocus, all posted, re-posted, or skipped rows in FUEL_TRANSACTIONS that are older than the retention period specified for fuel tickets are deleted. Matching records in the FUEL_TRANS_DATA table are also deleted. If the retention parameter is set to 0 (zero), no records are deleted.

Retention information for functional areas is specified on the Retention Levels tab of the System Mgmt -> Setup -> Table Management screen. Import start dates and times and whether processing was completed are specified on the Import Data Load tab of the Data -> General Import -> Import screen.

For a list of screens that generate purchase orders, go to Purchasing.