Contacts |
The Contacts tab enables you to record the contacts you have at each vendor. For example, you may have one contact for warranty claims, and a different one for invoices. You can track a primary store contact person or multiple contacts.
Tip: To limit the display of information in the grid and maximize performance, use the filter. You can sort on vendor ID and name.
The field in the top section of this tab defines the data that the software displays.
Vendor ID
Identifier of the vendor currently selected in the grid or that you are defining. Maximum field length is 35 characters. This field has a list box. The vendor name displays to the right of the ID.
Data in the fields in the bottom section of the tab define basic information about the vendor contact.
Delete
To delete the entries in the fields to the right, place a check in this field and click Save.
Contact type ID
Identifier of the contact type currently selected in the grid. This field has a list box. Maximum field length is 20 characters.
Contact types are defined on the Data -> Setup -> Organization Structure -> Vendors -> Contact Types screen.
Location ID
Identifier of the vendor's location. This field has a list box.
Store ID
Identifier of the vendor's store. This field has a list box.
Contact name
The contact's name. Maximum field length is 35 characters. This field is optional.
Phone
The contact's telephone number. Maximum field length is 30 characters. This field is optional.
Fax
The contact's fax number. Maximum field length is 30 characters. This field is optional.
Mobile
The contact's cell phone number. Maximum field length is 30 characters. This field is optional.
Address ID
Identifier of the address used for the contact. If an address ID is entered, the address ID information will be used instead of address lines 1-4. Detailed address information for address IDs is set up on the Addresses screen.
Address 1
First line of the contact's address. Maximum field length is 30 characters. This field is optional.
Address 2
Second line of the contact's address. Maximum field length is 30 characters. This field is optional.
Address 3
Third line of the contact's address. Maximum field length is 30 characters. This field is optional.
Address 4
Fourth line of the contact's address. Maximum field length is 30 characters. This field is optional.
Email address
The contact's e-mail address. This field is optional.
Comments
Free-form text field in which you can type comments regarding the vendor contact. Maximum field length is 60 characters. This field is optional.