Timesheet Lines |
The Timesheet Lines screen enables you to edit time sheet line items for employees. Time sheet line items are generated only if there is a check in the Use on timesheets field on the Data -> Shop Activity -> Setup -> Time Codes screen.
The fields in the top section of this tab define the data that displays. These fields are required.
Timesheet Line ID
The identification number of the Timesheet Line. This field is not editable.
Employee ID
Identifier of the employee. This field has a list box. You may not delete an employee ID used on a time card or a time card line item.
Timesheet ID
Identifier of the employee's time sheet. Must be open; you may not edit a line item for a closed time sheet. You also may not delete a timesheet ID used on a time card or a time card line item.
Data in the fields in the bottom section of this tab provide additional information about the time sheet. Unless otherwise indicated, these fields are optional. If any of the data in the Basic Info fields change, the Validation checkbox and Allow submit checkbox will clear on the Timesheets screen.
Date
First day of the employee's calendar work hours in MM/DD/YYYY format. It must be the current system date or earlier. This field is required.
Time code ID
Identifier of the time code. This field has a list box. The time code description displays to the right of the ID. This field is required.
Classification
Employee's time classification. This field is optional.
Hours
Total hours listed on the time sheet. Calculated as adjusted time clocked out minus adjusted time clocked in.
If the time card hours are greater than the calendar day work hours, the time card hours are set to the calendar day work hours and a new time card line item is generated for overtime using the overtime time code. If the time card hours are greater than the calendar day work hours divided by two, the non-paid hours are subtracted from the time card hours.
Work order ID
Identifier of the Work Order location, Work Order year, and Work Order Number to which the employee is assigned. These field have a list box.
Service request ID
Identifier of the service request to which the employee is assigned. This field has a list box. The service request name displays to the right of the ID.
Task ID
Identifier of the task to which the employee is assigned. This field has a list box. The task name displays to the right of the ID.
Location ID
Identifier of the location to which the employee is assigned. This field has a list box. The location name displays to the right of the ID.
Department ID
Identifier of the department to which the employee is assigned. This field has a list box. The department name displays to the right of the ID. You may not delete a department used on a time card line item.
Account ID
Identifier of the general accounting system’s account to which this employee is assigned. This field has a list box. The account name displays to the right of the ID. You may not delete a account used on a time card line item.
Financial project code
The Financial project code choicelist allows the user to select from active Financial Project Codes or Usage Tickets. Once selected, the description of the chosen code will populate in the description field.
Miscellaneous 1, 2, 3, and 4
Free-form text fields that you may use however you like. Maximum field length is 30 characters. This field is case sensitive.
Comments
Text field in which you can enter comments regarding a timesheet line. The maximum field length is 60 characters. This field is optional and case sensitive.
Distance driven
The distance that was driven using a personal vehicle during the course of the work. The distance should be recorded in appropriate units, to be decided by the organization, such as km or miles.
Text field that displays previously entered notes.
Add a new note
Free-form text field in which you can type notes regarding the accident. This field is optional.