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Attributes

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The Attributes tab enables you to define and associate attributes with a specific purchase order or line item on the purchase order. Examples of attributes include purchase terms, shipping terms, FOB information, late penalties, and reference numbers. Information on this tab may be edited on CLOSED purchase orders.

User-defined attributes also can be used to add standardized comments to a purchase order. An attribute can have associated default values, which are then filled in for you when you assign the attribute to a purchase order.

• Tip: To limit the display of information in the grid and maximize performance, use the filter. You can sort on purchase order ID, location, vendor ID or invoice number, status, date (or date range), employee ID (requester, buyer, orderer), and equipment ID, among other values.

• Note: Unless you specify a header status, filtering on equipment ID returns all items in all statuses that apply to that ID.

The Purchase Orders screen supports location-level access control, so you must belong to a user group with the applicable authorizations to make changes or updates.

Detail View Header

The field in the top section of the Attributes tab is display only from the Basic Info tab.

Purchase order ID

Identifier of the purchase order either being defined or that is currently selected in the grid. The description displays to the right of the field.

Detail View

Data in the fields in the bottom section of this tab provide information about each attribute.  

Delete

If this field has a check, the entire row is deleted when you click the Save.

Line number

The line item number to which the attribute applies. If the attribute applies to the purchase order as a whole, leave this field blank to default the value to zero. Line number 0 applies to the entire item. This field is optional.

Attribute ID

Identifier of the attribute. This field has a list box. This field is required.

Attributes are defined on the Data -> Enterprise Purchasing -> Setup -> Attributes screen. The screen is also used to specify whether attributes can be used on purchase orders or line items.

Attribute name

Name of the attribute. This field auto-populates based on the attribute ID. This field is display only.

Text value

Free-form text description of the attribute, such as "NET 30". This field auto-populates based on the attribute ID. The maximum field length is 255 characters. This field is optional.

Numeric value

Numeric value associated with the attribute, such as "10.0000". This field auto-populates based on the attribute ID. The maximum number of decimal places is four. This field is optional.

Date value

Free-form field for a date in MM/DD/YYYY format. This field is optional.

Comments

Free-form text field in which you can type comments regarding the attribute. The maximum field length is 60 characters. This field is optional.

Path and file name

Free-form text field in which you can type the path and file name for data associated with the attribute. The maximum field length is 100 characters. This field has a file launch button . This field is optional.