How to track equipment unit reservations made with outside rental agencies

To track equipment unit reservations made with outside rental agencies, complete the following steps.

Step 1. On the Data -> Equipment Activity -> Motor Pool -> Setup -> Rental Agencies screen, define the rental agencies.

Step 2. To define the types of vehicles available from each rental agency, perform the following actions on the Basic Info tab on the Data -> Equipment Activity -> Motor Pool -> Setup -> Pool Vehicle Types screen:

In the Outside rental agency vehicle type field, place a check (ü) in the box.
In the Rental agency ID field, specify the rental agency from which the pool vehicle type is available.

Step 3. To record a reservation with an outside rental agency, in the Pool vehicle type for availability field on the Vehicle Requirements tab of the Data -> Equipment Activity -> Motor Pool -> Motor Pool Center screen, specify a pool vehicle type for availability that has a check (ü) in the Outside rental agency vehicle type field on the Basic Info tab on the Data -> Equipment Activity -> Motor Pool -> Setup -> Pool Vehicle Types screen.

Note: The system does not maintain availability statistics for vehicles identified as outside rental agency vehicle types.