Vendor List

The Vendor List tab enables you to display and define vendors to whom you have sent or intend to send the bid. From this tab you can also access the Data -> Procurement -> Estimates screen, on which you can enter estimate information about the bid. You may also access that screen from the Procurement menu to manually define the estimate information.

Tip: You can use the filter to limit the display to specific bid IDs, IDs of users who requested bids, and/or bid status.

Detail View Header

The field in the top section of this tab defines the data that displays.

Bid ID

Identifier of the bid currently selected in the grid or that you are defining. This field has a list box.

Detail View

Data in the fields in the screen group in the tab section display and define each vendor. Unless otherwise indicated, these fields are optional.

Delete

To delete the entries in the fields to the right, place a check in this field and click Save.

Vendor ID

Identifier of the vendor. This field has a list box of vendors defined on the Data -> Setup -> Organization Structure -> Vendors -> Primary Information screen. It has a zoom button to the Data -> Procurement -> Estimates screen. The Estimates screen displays data based on the information on this (the Vendor List) tab. If an estimate was already generated for the vendor ID, clicking the button opens the Estimates screen and populates it. You can then update the screen accordingly.

Note: If the bid status is AWARDED or CLOSED, the vendor ID zoom button is disabled.

Vendor name

Name associated with the vendor in the Vendor ID field. Display-only from the Data -> Setup -> Organization Structure -> Vendors -> Primary Information screen.

Date sent

Date the bid was send to the vendor.

Date received

Date the vendor responded to the bid.

Status

Current status of the bid to the vendor. This field has a list box.

RESPONDED: The vendor has responded to the bid.
NON-RESPONSIVE: The vendor has not responded to the bid.

Comments

Notes or remarks about the bid sent to the vendor. Free-format area.