Motor Pool Center

The Motor Pool Center screen, available if the optional Motor Pool module is installed, enables you to display and define reservations, dispatches, and returns of motor pool equipment units. You may also copy or delete reservations on this screen.

Note: When you copy a reservation, the next available reservation ID is assigned to the new reservation and its status is set to CONFIRMED. In addition, information from the following fields is copied to the new reservation: Pool vehicle type for availability, Pool vehicle type for rental rates, Dispatch location ID, Calendar ID, Date and time required, Date and time of expected return, Destination city, Destination state, Department ID, Account ID, Cost center, Account info 1–5, Miscellaneous 1–4, Fiscal year, Document number, and Comments.

General Motor Pool Center Information

After you insert or update a reservation, the Dispatch location, Date and time required, and Date and time of expected return fields on the Status/Other Info tab and the Pool vehicle type for availability field on the Vehicle Requirements tab are used to determine whether an equipment unit of the pool vehicle type is available at the dispatch location for the date and time needed.
See also how to enable tracking of equipment unit reservations made with outside rental agencies.
Retention information for functional areas is specified on the Retention Levels tab of the System Mgmt -> Setup -> Table Management screen.
This screen supports location-level access control, so you must belong to a user group with the applicable authorizations in order to make changes or updates. See Location level access - Motor Pool Center.
To learn more about each tab's functions and fields, click the applicable hyperlink.