Vendor Contracts - Parts Prices |
The Parts Prices screen enables you to display and record information about unit prices of parts covered under vendor contracts.
You can always provide a unit price when you enter an order for a part. If you established unit prices with a vendor under a contract, however, you can specify each part's price on this screen so that you do not have to look it up every time you order a part under the vendor contract.
The fields in the top section of this tab defines the data that displays.
Vendor contract ID
Identifier of the vendor contract. This field has a list box of contract IDs that are current, valid for the vendor on the transaction, and have money remaining on the contract.
Vendor IDs are defined on the Basic Info tab of the Data -> Setup -> Organization Structure -> Vendors -> Primary Information screen.
Part ID
Identifier of the part associated with the amount in the Unit price field. The ID is associated with the part suffix. This field has a list box. The part description displays to the right of the ID.
If you enter a valid cross-reference entry for the part ID/suffix, it is automatically converted to the appropriate part ID/suffix. If more than one valid part ID/suffix is associated with the cross-reference part ID, a list of valid part ID/suffix/short descriptions displays from which to select.
Part suffix
Number that is automatically assigned to a part ID to distinguish it from a different part with the same part ID. Type the part suffix associated with the entry in the Part ID field.
Data in the fields in the bottom section of this tab define the basic information about the vendor contract. Unless otherwise indicated, these fields are required.
Unit price
Price for the part, per issue unit, under the vendor contract.
If the vendor contract ID specified on this screen is entered on the Line Items tab of the Data -> Purchasing -> Quick Orders screen, this unit price displays in the Gross unit price field on that tab.
If the vendor contract ID specified on this screen is entered on the Line Items tab of the Data -> Purchasing -> Parts Order Management screen, this unit price displays in the Order price vendors currency field on that tab.
If the part ID specified on this screen is entered on the Receipts tab of the Data -> Parts Activity -> Receipts screen, this unit price displays in the Receipt price vendor currency field on that tab.
If this field is blank, the appropriate value for the vendor ID displays as specified in the Current order unit price field on the Basic Info tab of the Data -> Purchasing -> Vendor/Part Information screen.
Unit of measure
Unit of measure for the part issued by the vendor. This field has a list box. The unit of measure description displays to the right of the field. This field is optional.
Note: If you are using Enterprise Purchasing, units of measure are defined on the Data -> Parts Items -> Setup -> Units of Measure screen. If you are not using Enterprise Purchasing, units of measure are defined on the Basic Info tab of the Data -> Parts Items -> Location Information screen.
Preferred replenishment
If this field has a check, the vendor contract ID and associated pricing default to the specified vendor when this part needs to be replenished. Use this checkbox if you have a contract with a vendor for regular replenishment of a particular stock part at contract prices or discount levels. This capability applies only to Enterprise Purchasing.
Note: Only one vendor may be designated as the preferred replenisher for a part, but you can change the information before generating a requisition or purchase order.
Contract line item ID
The ID of the contract line item.
Expected quantity over life of contract
The expected quantity over the life of the contract for the line item. This must be greater then, or equal to 0, and cannot be a fraction if the part is not a fractional part.
Last price adjustment
Date (in MM/DD/YYYY format) of the last price adjustment for the part under the vendor contract. This field is display only.
Adjustment multiplier
Multiplier that was used in the last adjustment of the unit price of parts associated with the vendor contract. This field is display only.
Adjustment multipliers are specified on the Price Adjust tab of the Data -> Purchasing -> Vendor Contracts -> Contracts screen.
Comments
Free-format area. Maximum field length is 60 characters. Optional.
If you have contract pricing or discount levels with a vendor, you can define them in the screen group. You can define a specific unit price for a quantity range and/or a discount percentage for a quantity range. You also can define units of measure that differ from the part’s stocked unit of measure, such as specific pricing for a case. Unless otherwise indicated, these fields are optional.
Note: This capability applies only to Enterprise Purchasing.
Delete
To delete the entries in the fields to the right, place a check in this field and click Save.
Unit of measure
Unit of measure for which you want to specify a different unit price or discount percentage. This field has a list box. Required.
Note: If you are using Enterprise Purchasing, units of measure are defined on the Data -> Parts Items -> Setup -> Units of Measure screen. If you are not using Enterprise Purchasing, units of measure are defined on the Basic Info tab of the Data -> Parts Items -> Location Information screen.
Description
Text description of the unit of measure. Auto-populates when a unit of measure is selected. This field is display only.
Qty range low
Minimum quantity required to qualify for discount. If specified, must be greater than or equal to zero.
Qty range high
Maximum quantity allowed to qualify for discount. If specified, must be greater than or equal to zero.
Unit price
Price of an individual unit for the unit of measure. If specified, must be greater than or equal to zero.
Discount percent
Discount percentage offered by the vendor (perhaps for high-volume purchases). Optional, but must be greater than or equal to zero if entered for non-commercial items.