Capital |
Note: This tab is only available if the Capital Planning module is activated. Non-linear assets do not display on this screen. Use the Data -> Equipment Units -> Fleet Equipment screen.
The Capital tab enables you to record key capital planning information for linear assets. Replacement and rehabilitation costs as well as the expected date (and meter) for replacement and rehabilitation are provided for comparison and capital planning purposes. The information provided can help you determine whether replacement or rehabilitation makes better fiscal sense and budget accordingly.
If the asset is assigned to a capital project (or projects), that information displays on this tab. If those projects are linked to capital plans, that information displays as well.
Tip: To limit the display of information in the grid and maximize performance, use the filter. You can sort on equipment ID, model information, class information, segment ID, to/from marker ID, and to/from offset, among other values. The list of searchable fields on the filter is extensive; use the scroll bar to view them all. If you specify a range, any record that crosses any part of that range will be displayed.
The Primary Information screen supports location-level access control, so you must belong to a user group with the applicable authorizations to make changes or updates.
The field in the top section of this tab defaults from the information entered on the Basic Info tab. The field is display only.
Equipment ID
Identifier of the equipment unit currently selected in the grid. This field has a list box. The equipment unit year, manufacturer, and model display to the right of the ID.
Tip: You can set a zoom button for this field to detect the type of equipment and display the appropriate screen. If you used Administrator Mode to add a zoom button, you will need to use it again to remove your user-defined zoom button for this functionality to work.
Asset type
The type of asset.
The data in the fields in the bottom section of this tab provide more information about the capital asset. Unless otherwise indicated, these fields are optional.
Capital category ID
Identifier of the capital category. This field has a list box. The description displays the right of the ID. Capital categories are defined on the Data -> Equipment Management -> Capital Planning -> Setup -> Capital Categories screen.
Note: This field is set individually for equipment units. It is not automatically assigned to the equipment by type.
Capital priority ID
Identifier of the capital priority. This field has a list box. The description displays the right of the ID. Capital priorities are defined on the Data -> Equipment Management -> Capital Planning -> Setup -> Capital Priorities screen.
Note: This field is set individually for equipment units. It is not automatically assigned to the equipment by type.
Procurement lead months
Lead time, in months, required to procure replacement equipment. Defaults from the Procurement lead months field on the More Info tab of the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen. Must be greater than or equal to zero.
Procurement start date
Start date (in MM/DD/YYYY format) of the procurement process. Auto-populates upon entry of either the procurement lead months or expected replacement date. Calculated as the expected replacement date - procurement lead months. This field is optional.
Inflation factor
Inflation factor. Defaults from the Inflation factor field on the More Info tab of the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen.
Expected useful life
Months
Expected useful life, in months. Defaults from the equipment type's expected replacement date (in-service date + life months).
Meter
Expected useful life, in meters. Defaults from the equipment type's expected replacement meters (meters at delivery + life meters).
Replacement
Values in the following fields can either be looked up and calculated automatically or entered into the fields directly. The fields populate automatically if the equipment type has the specified capital category ID and capital priority ID and the actual in-service date specified on the Acquisition tab of the Data -> Equipment Units -> Fleet Equipment screen.
Minimum date
Earliest date (in MM/DD/YYYY format) that the linear asset may need to be replaced. When populated automatically, the minimum date equals the actual in-service date specified on the Acquisition tab of the Data -> Equipment Units -> Fleet Equipment screen plus the minimum months of useful life specified on the More Info tab of the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen.
Expected date
Date (in MM/DD/YYYY format) that the linear asset is expected to need to be replaced. When populated automatically, the expected date equals the actual in-service date specified on the Acquisition tab of the Data -> Equipment Units -> Fleet Equipment screen plus the expected months of useful life specified on the More Info tab of the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen.
Replacement cost
Cost to replace the linear asset. Defaults from the value in the Expected replacement cost field on the More Info tab of the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen. Must be a positive number if entered.
Calculated at: Date and time (in MM/DD/YYYY HH:MM format) that the replacement cost was calculated. Display only.
Prior value: The replacement cost's previous value. This field is display only.
Minimum meter
Minimum meter reading at which the linear asset may need to be replaced. Must be a positive number. When populated automatically, the minimum reading equals the useful life minimum meter reading specified on the More Info tab of the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen.
Expected meter
Meter reading at which the linear asset is expected to need to be replaced. Must be a positive number. When populated automatically, the expected reading equals the useful life expected meter reading specified on the More Info tab of the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen.
Rehabilitation
Expected date
Date (in MM/DD/YYYY format) that the linear asset is expected to need rehabilitation. Defaults to the in-service date (specified on the Acquisition tab) plus the number of months of expected useful life (from the More Info tab on the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen).
Expected meter
Meter reading at which the linear asset is expected to need rehabilitation. Defaults from the value in the Expected rehab cycle meter field on the More Info tab of the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen. Must be a positive number if entered.
Rehabilitation cost
Cost of the linear asset's rehabilitation. Defaults from the value in the Expected rehabilitation cost field on the More Info tab of the Data -> Equipment Units -> Setup -> Equipment Types -> Primary Information screen. Must be a positive number if entered.
Tip: You may use Administrator Mode to modify the following four fields and add custom lists.
Sustainability
Text field in which to describe the asset's sustainability or associated sustainability program. Maximum field length is 30 characters.
Climate resiliency
Text field in which to describe the asset's climate resiliency (e.g., susceptible to climate change or replaced early due to a climate event). Maximum field length is 30 characters.
Environmental
Text field in which to describe environmental factors associated with the asset (e.g., in a flood plain or flagged as environmentally monitored, such as grease pits). Maximum field length is 30 characters.
Capital comment
Text field in which to provide comments regarding the asset. Maximum field length is 110 characters.
The Capital projects featuring this asset screen group lists all the capital projects to which the asset is assigned. All fields are display only. Capital projects are defined on the Data -> Equipment Management -> Capital Planning -> Capital Projects screen.
Capital project ID
Identifier of the capital project.
Description
Text description of the project.
Status
Status of the project.
Fiscal year
Fiscal year (in YYYY forrmat) during which the project started.
Capital category ID
Identifier of the capital category associated with the project.
Priority ID
Identifier of the project priority.
Program category ID
Identifier of the category associated with the program.
Program ID
Identifier of the capital program. Capital programs are defined on the Data -> Equipment Management -> Capital Planning -> Setup -> Capital Programs screen.
Initiator
Identifier of the individual who initiated the project.
Name
Name of the project initiator.
Champion
Identifier of the individual who championed the project.
Name
Name of the project champion.
Sponsor
Identifier of the individual who sponsored the project.
Name
Name of the project sponsor.
Project manager
Identifier of the project manager.
Name
Name of the project manager.