Acquisition (Fleet Equipment) |
Note: Linear assets do not display on this screen. Use the Data -> Equipment Units -> Linear Assets -> Primary Information screen.
The Acquisition tab enables you to display and define data related to the acquisition of equipment units.
Tip: To limit the display of information in the grid and maximize performance, use the filter. You can search on equipment ID, serial number, asset category ID, SLA equipment category, assigned repair location ID, and department ID, among other values. The list of searchable fields on the filter is extensive; use the scroll bar to view them all.
Note: Filtering data based on fuel/fluid type uses the information in the Supported fuel/fluid types screen group on the Codes tab.
The Fleet Equipment screen supports location level and department-level access control, so you must belong to a user group with the applicable authorizations to make changes or updates.
The field in the top section of this tab defines the data that displays.
Equipment ID
Identifier of the equipment unit currently selected in the grid or that you are defining. This field has a list box. The equipment unit year, manufacturer, and model display to the right of the ID.
When you insert an equipment unit with an asset category that supports automatic numbering and this field is blank, the system generates an equipment ID that follows the format specified in the Custom ID structure field on the Data -> Equipment Units -> Setup -> Asset Categories screen. If you specify an ID and the equipment’s asset category supports automatic numbering, the ID is not overwritten.
Whether an asset category supports automatic numbering is specified on the Data -> Equipment Units -> Setup -> Asset Categories screen.
The data in the fields in the bottom section of this tab define the acquisition information. Unless otherwise indicated, these fields are required.
Delivery date
Planned: Planned date of delivery of the equipment unit. This field is optional.
Actual: Actual date of delivery of the equipment unit. It must be prior to or equal to the current system date. Optional.
In service date
Planned: Planned date for the equipment unit to go into service. Optional.
Actual: Actual date the equipment unit went into service. It must be prior to or equal to the current system date. Also cannot be earlier than the delivery date. This field is optional.
Tip: When you enter information in the Lease ID field on the Ownership/Depreciation tab, the Number of months in lease term on the Basic Info tab of the Data -> Equipment Management -> Lease Agreements screen is added to this date, and the result displays in the Lease expiration date field on the Ownership and Depreciation tab.
Original cost
Original cost of the equipment unit. When you perform end-of-month processing on the System Mgmt -> End of Period screen, the system calculates the equipment unit’s depreciation based on the sum of the values in this field and the Capitalized value field (if any). See Depreciation rules.
Base MRP cost
Manufacturer’s Retail Price of the unit, as delivered.
Capitalized value
Total value of capital improvements or repairs made to the equipment unit. This field is optional. When you perform end-of-month processing on the System Mgmt -> End of Period screen, the equipment unit’s depreciation is calculated based on the sum of the values in this field and the Original cost field. See Depreciation rules. This field is optional.
Date capitalized
Date of assignment of the capitalized value. This field is optional.
Outfitting cost
Cost of any internal work performed to make the equipment unit ready for service. This field is optional.
Outfitting level
User-defined code to indicate the nature of the work performed to make the unit ready for service. This field is optional.
Current book value
Current book value of the equipment unit. Calculated as original cost + capitalized value - salvage value - accumulated depreciation. (Cannot be less than zero.) This field is display only.
Note: Accumulated depreciation displays on the Ownership/Disposition tab.
This group of data is used to generate a loan amortization schedule that can be viewed via the Asset Amortization Schedule report. If any of the fields are set or changed, a loan schedule will be generated in the database and the report will be updated.
Loan Amount
Total amount of the loan.
Loan duration months
Length of the loan in months.
Loan annual interest rate
Interest rate of the loan
Loan start date
Beginning date of the loan.
The screen group at the top right of the screen contains information about purchase orders issued in connection with the acquisition of the equipment unit. It contains the following fields:
Delete: To delete the entries in the fields to the right, place a check in this field and click Save.
Vendor ID: Identifier of the vendor from which the purchase was made. This field has a list box. Vendor IDs are defined on the Data -> Setup -> Organization Structure -> Vendors -> Primary Information screen.
Purchase order number: Number of the purchase order. This field is optional.
Order date: Date of the purchase order. It must be the current system date or earlier. This field is optional.
Cost: Original cost of the item. You can use this field as a quick reference to keep track of general amounts paid to the vendor for various equipment unit components. This field is optional.
Description: Description of the purchase. You can use this field to describe exactly what was purchased (e.g., cab, body, chassis). This field is optional.
Authorization ID
Life-cycle project (authorization) ID for this equipment unit. The Require valid equipment planning project in equipment authorization ID field on the General Info tab of the Data -> Equipment Units -> Setup -> Options screen specifies whether information in this field is required.
Title
Equipment unit’s title number. This field is optional.
Capitalized cost posted recently
If this field has a check, labor, parts, or commercial charges were recently posted to a repair work order with a capitalized repair. This field is display only.
The check indicates that the equipment unit’s depreciation data items need to be reviewed because capital improvements were recently made to the equipment unit that may affect its useful depreciable life and cost. Review the equipment's capitalized cost information on the Other tab of the Data -> Equipment Units -> Historical Costs screen. After the depreciation data items are reviewed, click on this field to remove the check.
If you use capitalized repairs, use the Queries/Reports -> Query/Report Generator screen periodically to list equipment units to which capitalized costs were posted. You can also use FA Web Modules or any other reporting tool sold separately (such as Microsoft Access) that can attach to the database. Refer to the related documentation for these products.
Shipping cost
Costs incurred to ship and deliver the equipment unit. Optional.
Duty cost
Amount of any import duties levied on the unit. This field is optional.
VAT cost
Amount of any value-added tax levied on the purchase of the equipment unit. This field is optional.