Acquisition |
Note: Non-linear assets do not display on this screen. Use the Data -> Equipment Units -> Fleet Equipment screen.
The Acquisition tab enables you to display and define data related to the acquisition of linear assets.
Tip: To limit the display of information in the grid and maximize performance, use the filter. You can sort on equipment ID, model information, class information, segment ID, to/from marker ID, and to/from offset, among other values. The list of searchable fields on the filter is extensive; use the scroll bar to view them all. If you specify a range, any record that crosses any part of that range will be displayed.
The Primary Information screen supports location-level access control, so you must belong to a user group with the applicable authorizations to make changes or updates.
The field in the top section of this tab defaults from the information entered on the Basic Info tab. The field is display only.
Equipment ID
Identifier of the equipment unit currently selected in the grid. This field has a list box. The equipment unit year, manufacturer, and model display to the right of the ID.
Tip: You can set a zoom button for this field to detect the type of equipment and display the appropriate screen. If you used Administrator Mode to add a zoom button, you will need to use it again to remove your user-defined zoom button for this functionality to work.
Asset type
The type of asset.
Data in the fields in the bottom section of this tab define the acquisition information. All fields are optional.
Delivery date
Planned: Planned date of delivery of the linear asset.
Actual: Actual date of delivery of the linear asset. It must be prior to or equal to the current system date.
In service date
Planned: Planned date for the linear asset to go into service.
Actual: Actual date the linear asset went into service. It must be prior to or equal to the current system date. Also cannot be earlier than delivery date.
Original cost
Original cost of the linear asset. When you perform end-of-month processing on the System Mgmt -> End of Period screen, the linear asset’s depreciation is calculated based on the sum of the values in this field and the Capitalized value (if any) field. See Depreciation rules.
Capitalized value
Total value of capital improvements or repairs made to the linear asset. When you perform end-of-month processing on the System Mgmt -> End of Period screen, the linear asset’s depreciation is calculated based on the sum of the values in this field and the Original cost field. See Depreciation rules.
Date capitalized
Date of assignment of the capitalized value.
Current book value
Current book value of the equipment unit. Calculated as original cost + capitalized value - salvage value - accumulated depreciation. (Cannot be less than zero.) Display only.
Note: Accumulated depreciation displays on the Ownership/Disposition tab.
This group of data is used to generate a loan amortization schedule that can be viewed via the Asset Amortization Schedule report. If any of the fields are set or changed, a loan schedule will be generated in the database and the report will be updated.
Loan Amount
Total amount of the loan.
Loan duration months
Length of the loan in months.
Loan annual interest rate
Interest rate of the loan
Loan start date
Beginning date of the loan.
The screen group at the top right of the screen contains information about purchase orders issued in connection with the linear asset's acquisition. Unless otherwise indicated, these fields are optional.
Delete: To delete the entries in the fields to the right, place a check in this field and click Save.
Vendor ID: Identifier of the vendor from which the purchase was made. This field has a list box. Vendor IDs are defined on the Basic Info tab of the Data -> Setup -> Organization Structure -> Vendors -> Primary Information screen.
Purchase order number: Number of the purchase order.
Order date: Date of the purchase order. It must be the current system date or earlier.
Cost: Original cost of the purchase. You can use this field as a quick reference to keep track of general amounts paid to the vendor for various linear asset components.
Description: Description of the item. You can use this field to describe exactly what was purchased.
Authorization ID
Life-cycle project (authorization) ID for this linear asset. This field is required if there is a check in the Require valid equipment planning project in equipment authorization ID field on the General Info tab of the Data -> Equipment Units -> Setup -> Options screen.
Title
Equipment unit’s title number.
Capitalized cost posted recently
If this field has a check, labor, parts, or commercial charges were recently posted to a repair work order with a capitalized repair. This field is display only.
The check indicates that the linear asset’s depreciation data items need to be reviewed because capital improvements were recently made to the linear asset that may affect its useful depreciable life and cost. After the depreciation data items are reviewed, click this field to remove the check.
If you use capitalized repairs, use the Queries/Reports -> Query/Report Generator screen periodically to list linear assets to which capitalized costs were posted. You can also use Web Modules or any other reporting tool sold separately (such as Microsoft Access) that can attach to the database. Refer to the related documentation for these products.
Shipping cost
Costs incurred to ship and deliver the linear asset.
Duty cost
Amount of any import duties levied on the asset.
VAT cost
Amount of any value-added tax levied on the purchase of the linear asset.