Receipts |
The Receipts tab for order management displays all receipt activities for a purchase order.
Tip: To limit the display of information in the grid and maximize performance, use the filter. You can sort on purchase order ID, date ordered/closed, vendor ID, currency ID, part ID, and external PO number, among other values. To arrange the order in which the purchase order IDs are listed, use the sort button. If you do not specify a sort sequence, the IDs are listed in descending order.
If the Manage parts ordering and Economic Order Quantity (EOQ) values field on the General tab of the Data -> Parts Items -> Setup -> Options screen specifies BY LOCATION, the Parts Order Management screen supports location level access control, so you must belong to a user group with the applicable authorizations to make changes or updates.
The field in the top section of this tab defines the data that displays.
Purchase order ID
Identifier of the purchase order. This field has a list box of purchase order IDs in descending order.
Data in the bottom section of the tab record the receipt of the parts.
Line item line number
Line number on the purchase order to which the information in the fields to the right pertain. This field is display only.
Order part ID
Inventory Identifier of the part ordered. This field is display only.
Order part suffix
Number associated with the part in the Order part ID field, which distinguishes it from other parts with the same part ID. This field is display only.
Receipt date
Date of the receipt of the parts. This field is display only.
Receipt part ID
Identifier of the part actually received. This field is display only.
Receipt part suffix
Number associated with the part in the Receipt part ID field, which distinguishes it from other parts with the same part ID. This field is display only.
Receipt location ID
Identifier of the location that received the part (or parts). This field applies only if the Manage parts ordering and Economic Order Quantity (EOQ) values field on the General tab of the Data -> Parts Items -> Setup -> Options screen specifies CENTRALLY. If that field specifies BY LOCATION, the receipt location is the same as the order location. This field is display only.
Return
A Y (yes) in this field indicates this part is for return to inventory for the purpose of correcting a previous erroneous direct parts issue. This field is display only.
Quantity received
Total number of units of the part received for this line item. This field is display only.
The following two fields display the last receipt price. The applicable purchase issue factor and currency exchange rate are used to compute this price. The screen from which this price is obtained depends on the value in the Manage parts ordering and Economic Order Quantity (EOQ) values field on the General tab of the Data -> Parts Items -> Setup -> Options screen:
CENTRALLY, the price is obtained from the Purchasing Info tab on the Data -> Parts Items -> Primary Information screen
BY LOCATION, the price is obtained from the Purchasing Info tab of the Data -> Parts Items -> Location Information screen
Note: The purchase issue factor is defined on the Basic Info tab of the Data -> Purchasing -> Vendor/Part Information screen. The currency exchange rate is defined on the Data -> Purchasing -> Setup -> Currency Exchange screen.
Receipt price user currency
Price per unit of issue in the base currency. This field is display only.
Receipt price vendors currency
Price per unit of issue for the receipt, in the vendor’s currency. Display only from the Receipts tab of the Data -> Parts Activity -> Receipts screen.
Receipt costs user currency
Amount of any costs (such as shipping) assigned to the receipt, in the user's currency. The applicable currency exchange rate is used to compute this amount. The currency exchange rate is defined on the Data -> Purchasing -> Setup -> Currency Exchange screen. This field is display only.
Receipt costs vendors currency
Amount of any costs (such as shipping) assigned to the receipt, in the vendor’s currency. The applicable currency exchange rate is used to convert this amount to the base currency. The currency exchange rate is defined on the Data -> Purchasing -> Setup -> Currency Exchange screen. This field is display only.
Vendor invoice
Vendor’s invoice number for the part (or parts) received. Only available for input in update mode. Otherwise, display only. May not be entered in a blank row.
Employee received
Identifier of the employee who received the parts.
External status
Free-form text field in which you can specify the external (outside of the system) status. The maximum field length is 30 characters.
Ext qty
External (outside of the system) quantity of the parts. The maximum field length is six characters.
Ext date
External (outside of the system) date in MM/DD/YYYY format. If this field is blank, the value is set to NULL.
Ext PO number
External (outside of the system) purchase order number. The maximum field length is 30 characters.
Ext line number
External (outside of the system) line number for the PO. The maximum field length is five characters.
Comment
Free-form text field in which you can type comments regarding the parts order.
Vendor currency ID
Identifier of the currency on which the vendor bases its parts prices. This field is display only.