Recurring Costs (Fleet Equipment) |
Note: Linear assets do not display on this screen. Use the Data -> Equipment Units -> Linear Assets -> Primary Information screen.
The Recurring Costs tab enables you to display and define the recurring costs of equipment units.
Tip: To limit the display of information in the grid and maximize performance, use the filter. You can search on equipment ID, serial number, asset category ID, SLA equipment category, assigned repair location ID, and department ID, among other values. The list of searchable fields on the filter is extensive; use the scroll bar to view them all.
Note: Filtering data based on fuel/fluid type uses the information in the Supported fuel/fluid types screen group on the Codes tab.
The Fleet Equipment screen supports location level and department-level access control, so you must belong to a user group with the applicable authorizations to make changes or updates.
The field in the top section of this tab defines the data that displays.
Equipment ID
Identifier of the equipment unit currently selected in the grid or that you are defining. This field has a list box. The equipment unit year, manufacturer, and model display to the right of the ID.
When you insert an equipment unit with an asset category that supports automatic numbering and this field is blank, the system generates an equipment ID that follows the format specified in the Custom ID structure field on the Data -> Equipment Units -> Setup -> Asset Categories screen. If you specify an ID and the equipment’s asset category supports automatic numbering, the ID is not overwritten.
Whether an asset category supports automatic numbering is specified on the Data -> Equipment Units -> Setup -> Asset Categories screen.
The data in the fields in the bottom section of this tab define recurring costs for equipment units.
All the monthly cost fields are optional. They are available in Query/Report Generator to include fixed costs on special reports. You may use these cost categories however you want. During End of Period monthly processing, each of these amounts is recorded in the Equipment Cost Data (EQ_COST_DATA) table for the equipment unit for the month and year designated for monthly processing.
Fixed monthly cost
Total of all fixed monthly costs for the equipment unit that are not included in one of the other monthly cost items.
Fixed insurance cost
Monthly total of all fixed insurance costs for the equipment unit.
Fixed replacement cost
Monthly amount allocated to fund the replacement of the equipment unit. Cannot be less than zero.
Fixed licensing cost
Total of all fixed monthly costs to license and register the equipment unit.
Other fixed cost 1, 2, and 3
Additional fixed monthly cost fields.
Insurance rate ID
Identifier of the insurance rate applicable to this unit. This field has a list box. The rate description displays to the right of the ID.
This field is optional, but the value you enter must match an insurance rate ID defined on the Data -> Equipment Units -> Setup -> Insurance Rates screen.
If this field contains an insurance rate ID, during End of Period monthly processing the system records one-twelfth of the annual amount specified for the insurance rate ID to the Equipment Cost Data (EQ_COST_DATA) table for the equipment unit for the month and year designated for monthly processing. After end-of-month processing, the value for the month is stored in the fixed insurance cost column (EQ_COST_DATA.fixed_insurance_cost).