End of month processing

Important: The starting date for the End of Period > End of Month process is set on the Data>Setup-Options>More Info screen. For proper End of Month processing, please set this value.

When you use the System Mgmt -> End of Period screen to perform end-of-month processing, the system performs tasks related to the following:

Equipment information
Vendor information
Resets the monthly total business accumulator in the Vendor (VEN_MAIN) table
Records snapshots of the end-of-month quantity on hand and value on hand for each part. The values are recorded in the appropriate month and year for each part in the PTS_COUNT and PLO_COUNT tables.
Populates the Reading snapshot at end of month field (using the EQ_COST_DATA.ACCT_eom_acct_code) on the Meters and Fuel tab and the Account ID assigned - end of month snapshot field (using the EQ_COST_DATA meter_1_eom and meter_2_eom) on the Other tab of the Data -> Equipment Units -> Historical Costs screen.
For the month of December only, generates all existing calendars for the next year. You should therefore review the holiday settings on each calendar ID prior to running this process. If a calendar ID does not have holidays set up for next year, a message box displays after the process has completed. You may want to review your holidays and regenerate those calendars. Holidays are associated with calendar IDs on the Holidays tab of the Data -> Setup -> Organization Structure -> Calendars screen.
Facility summary information
Updates the Facility Summary Report’s month-end totals and the month-end inventory status for each location.

The system does not close purchase orders during end-of-month processing. Refer to Purge obsolete database entries.

_______________

End of month processing

See Also