Registration (Fleet Equipment) |
Note: Linear assets do not display on this screen. Use the Data -> Equipment Units -> Linear Assets -> Primary Information screen.
The Registration tab enables you to display and define data that relates to the registration of equipment units.
Tip: To limit the display of information in the grid and maximize performance, use the filter. You can search on equipment ID, serial number, asset category ID, SLA equipment category, assigned repair location ID, and department ID, among other values. The list of searchable fields on the filter is extensive; use the scroll bar to view them all.
Note: Filtering data based on fuel/fluid type uses the information in the Supported fuel/fluid types screen group on the Codes tab.
The Fleet Equipment screen supports location level and department-level access control, so you must belong to a user group with the applicable authorizations to make changes or updates.
The field in the top section of this tab defines the data that displays.
Equipment ID
Identifier of the equipment unit currently selected in the grid or that you are defining. This field has a list box. The equipment unit year, manufacturer, and model display to the right of the ID.
When you insert an equipment unit with an asset category that supports automatic numbering and this field is blank, The system generates an equipment ID that follows the format specified in the Custom ID structure field on the Data -> Equipment Units -> Setup -> Asset Categories screen. If you specify an ID and the equipment’s asset category supports automatic numbering, the ID is not overwritten.
Whether an asset category supports automatic numbering is specified on the Data -> Equipment Units -> Setup -> Asset Categories screen.
The data in the fields in the bottom section of this tab define the registration information. Unless otherwise indicated, these fields are required.
License number
License plate number of the equipment unit. Optional, but must be unique for each active asset.
Note: The system checks for uniqueness only within active equipment units. In other words, two or more inactive assets may share the same license plate number.
Issuing government
Identifier of the government entity that issued the license. This field is optional.
License number 2
Secondary license number for special uses. For example, you can use a number, which is unidentifiable as a government vehicle, on an undercover equipment unit. This field is optional.
License issue date
Date that the license was purchased. Must be the current system date or earlier. This field is optional.
Purchase year
Year (in YYYY format) that the equipment was purchased. Earliest acceptable year is 1753. This field is optional.
Original registration date
Date that the equipment unit was originally registered. Must be the current system date or earlier. Optional.
Registration expiration date
Date that the equipment unit’s current registration expires.
Tip: This field updates automatically by one year if a new expiration date for a special fee type of LICENSE is entered on the Data -> Equipment Activity -> Special Fees -> Special Fees screen.
Date of permission to operate on roads
Date of the certificate of permission to operate the equipment unit on public roads. Optional
Certificate of roadworthiness number
Number of the certificate of roadworthiness issued for the equipment unit. Optional
Date of certificate of roadworthiness
Issue date of the certificate of roadworthiness. This field is optional.
Restricted area pass number
Number of the pass issued to authorize the equipment unit to access restricted areas. This field is optional.
Registration class ID
Identifier of the registration class assigned to the equipment unit. Identifies the different registration fees assessed by the state DMV to register the equipment unit. This field has a list box and a zoom button to the Data -> Equipment Activity -> Special Fees -> Setup -> Registration Fee Classes screen. The registration fee description displays to the right of the ID. This field is optional.
County ID
Identifier of the county that assessed the fee. This field has a list box. Required if the Postal code field has a value and the Secondary county ID field is blank. Otherwise, optional. County IDs are recorded on the Data -> Equipment Activity -> Special Fees -> Setup -> Counties screen.
Postal code
Identifier of the postal code on which the county bases its fee assessment. This field has a list box. Required if either County ID field has a value. Otherwise, optional. Postal codes for special fees are recorded on the Data -> Equipment Activity -> Special Fees -> Setup -> Counties screen.
Secondary county ID
Identifier of the secondary county that assessed the fee. This field has a list box. Optional. County IDs are recorded on the Data -> Equipment Activity -> Special Fees -> Setup -> Counties screen.
Value range code
Identifier of the value range code used to determine the value-based fee for the equipment unit. This field has a list box. This field is optional. Value range codes are defined on the Data -> Equipment Activity -> Special Fees -> Setup -> Value Range Codes screen.
Equipment value for registration
Value of the equipment as it pertains to registration. Auto-populates when a value range code is specified, but you can change it. Must be greater than or equal to 0. This field is optional.