Serial Numbers |
The Serial Numbers tab displays the serial numbers for all statuses of a part. Serial numbers of parts that do not have a current location do not display. Parts are sorted by part ID, suffix, status, current location, and serial number.
Note: For a part to be serialized, its part classification must have a check in the Serialized checkbox on the Setup > Parts Items > Part Classifications screen.
Tip: You can use the filter to restrict the information that displays to a specific part ID, part suffix, inventory month, keyword, stock status, product category, or part classification, among others. The list of searchable fields on the filter is extensive; use the scroll bar to view them all. If you specify a cross-reference part ID that cannot be found, the applicable part ID displays.
Serialized parts may not be deleted if:
The part has a quantity on order.
The part has stock at the location.
The part is associated with an active component.
The part status is other than SCRAPPED or AWAITING DISPOSITION.
The screen displays a maximum of 200 rows of information. To view more than 200 rows, use the Queries/Reports -> Query/Report Generator screen to create and run a report that includes the information.
Detail View Header
The fields in the top section of this tab define the data that displays.
Part ID
Identifier of the part currently selected in the grid or that you are defining.
Note: If there is a check in the Enable automatic part numbering field on the Data -> Parts Items -> Setup -> Product Categories screen, the part ID is assigned automatically. Its characteristics, if any, are based on information entered in other fields on that screen.
The part ID may only consist of valid
bar code characters. This field has a zoom
button 
to the Data
-> Parts Items -> Cross-references
screen, which defines cross-references of part IDs. It also has a list box. The part description
displays to the right of the ID. This field is required.
The combination of this part ID and the part suffix must be unique for each part.
To delete a part and all its data from inventory, refer to how to delete a part from inventory.
To delete a part from a specific location, use the Basic Info tab on the Parts Items -> Location Information screen.
Note: You cannot delete a record that has part quantities to be reconciled.
Part suffix
Number associated with the part in the Part ID field, which distinguishes it from other parts with the same part ID. This applies only if the part ID is a valid part ID.
New part/location/inventory
If you are entering a new part, you can click the New part/location/inventory button to launch the Add New Part wizard. The wizard will walk you through specifying the required data for the Part Primary, Part Location, and Inventory Adjustment screens.
Note: The wizard must be activated before it will launch. Refer to Add New Part Wizard for more information.
Detail View
The screen group in the bottom section of this tab displays the serial number information. All fields are display only.
Serial number
Serial number of the part.
Location ID
Identifier of the part's location.
Status
The part's status. The values are as follows:
IN STOCK: The part is in stock.
INSTALLED: The part is installed on an equipment unit.
AWAITING REBUILD: The part is waiting to be rebuilt.
AWAITING DISPOSITION: The part is waiting to be disposed.
RETURN TO VENDOR: The part has been returned to the applicable vendor.
SCRAPPED: The part has been disposed.
Vendor ID
Identifier of the part's manufacturer, if provided.
Vendor name
The vendor name, if provided.
Receipt date
The date (in MMDDYYYY format) that the part was received, if applicable.