Labor

The Labor tab for internal rebuilds enables you to display and post charges for employee time to work orders. To post the time charges, the work order must be open. You cannot access the Labor tab during the insertion (opening) of a work order.

Tip: To limit the display of information in the grid and maximize performance, use the filter. You can sort on work order location ID/year/number, job status, part ID/suffix, current work delay, or work class, among other values. If you specify a cross-reference part ID and the system cannot find it, it searches for and displays the applicable part ID. You can also use the sort button to arrange the order in which work order IDs are listed. If you do not specify a sort sequence, IDs are listed in descending order by the Date and time in field (specified on the Basic Info tab).
Labor charges are posted immediately to the employee’s record in the Labor (LAB_MAIN) table, which holds all direct and indirect time charges and is used to monitor employee performance.
You can make as many labor entries as you like; you do not need to wait until a task is completed (which may take several days) before you make entries. Enter all time daily to maintain accurate records for each employee.
To learn about the process used to determine labor rates, refer to Determining labor rates. On internal rebuilds, the labor rates defined for the equipment class ID or the department are not used.
Posting charges to work orders includes a list of all screens from which you can post charges to work orders. Charges are posted the same way from each screen.

Detail View Header

The fields in the top section of this tab define the data that displays.

Work order ID

Identifier of the work order currently selected in the grid or that you are defining. The work order ID is composed of three parts: the location, year, and number. The location part of the field has a list box.

Job status

Job status of the work order. This field is display only. The job statuses are as follows:

OPEN: The work on the work order has not yet been completed.
WORK FINISHED: Shop personnel have completed the work and placed a check in the Date and time finished field on the Basic Info tab for this work order.
CLOSED: The work order is no longer open.
PENDING: Work has not yet started on this work order.

Current work delay

Identifier of the reason for the current work delay, if any, on the work order. The work delay description displays to the right of the ID. Display only from the Work delay ID field on the Delay tab.

Part ID

Identifier of the part. Display only from the Basic Info tab.

Part suffix

Suffix associated with the part ID. Display only from the Basic Info tab.

Detail View

Data in the fields on the bottom section of this tab define information about the work order’s labor. Unless indicated otherwise, these fields are required.

Move to next stage button

Note: This button is activated only if the Production Planning module is active.

If you click the Move to next stage button, a dialog box displays the current stage and prompts you to select the next stage. You can use the list box provided to select the next stage. The list box includes all stages associated with the production type except the current stage. The next stage ID is based on the current order and the next order from the production type. The production run is then moved to the next stage.

Note: You cannot move to the next stage if the work order is closed.

New transactions Table

The New transactions screen group enables you to enter new labor transactions for internal rebuilds.

Task ID

Identifier of the task that describes the labor. This field has a list box of IDs that have a check in the Active field on the Basic Info tab of the Data -> Shop Activity -> Setup -> Tasks -> Primary Information screen, which indicates you can post charges to the task. You cannot post indirect tasks to a work order.

If an account ID is entered for the line, the task IDs that display are only those associated with the account. If there are no associated task IDs listed for the account, all active tasks that support that account will display. This does not include accounts that have the Enforce task restrictions for this account option enabled on the Tasks tab of the Accounts Primary Information screen.

Task IDs are defined on the Data -> Shop Activity -> Setup -> Tasks -> Primary Information screen.

Date

Date (in MMDDYYYY format) that the labor was performed. When you type information in the Task ID field, this field displays the current system date, but you can change it to an earlier date.

Employee ID

Identifier of the employee performing the work. This field has a list box of all employees who charge time and are assigned to the shop location, support the work order location, or support all locations. The locations an employee supports are specified on the Assignment Info tab of the Data -> Shop Activity -> Setup -> Employees -> Primary Information screen.

Reversal

If this field has a check, the labor hours are reversed from the work order.

In Update mode, this field displays a Y (yes) or N (no) in rows that contain a task ID.
In Display mode, an X displays for labor hours that have been reversed from the work order.

Labor hours

Number of hours of labor that the employee spent on this task, to the nearest hundredth of an hour. Must be a positive number. You can enter labor hours to two decimal places. You can enter as many labor charges as you like for the same work order, task ID, and employee ID.

Time code ID

Identifier of the time code for direct labor. Defaults to the time code ID specified on the Rates tab of the Data -> Shop Activity -> Setup -> Employees -> Primary Information screen. This field has a list box. Only time codes with a check in the Use on labor transactions field on the Data -> Shop Activity -> Setup -> Time Codes screen may be used.

Classification

Employee's time classification. This field is optional.

Account ID

Identifier of the general accounting system’s account to charge for the labor. This field has a list box. This field displays the account ID assigned to the work order on the Basic Info tab, but you can change it. If a task ID is entered for the line, the account IDs that display are only those associated with the task. If there is no associated account ID listed for the task, all active accounts that support that task will display. When you assign an account ID, it must have a status of ACTIVE.

The Account ID field on the Edit Criteria - General tab of the Data -> Setup -> Options screen specifies whether information in this field is required, optional, or not required. Account IDs and their statuses are defined on the Basic Info tab of the Data -> Setup -> Organization Structure -> Accounts -> Primary Information screen.

Financial project code

The Financial project code choicelist allows the user to select from active Financial Project Codes or Usage Tickets. Once selected, the description of the chosen code will populate in the description field.

For more information, see Financial Project Codes.

Start date and time

Date and time (in MMDDYYYY HHMM format) that the employee began work. Enables technicians to use an alternative method to enter hours. Optional, but must be earlier than the end date and time if entered.

End date and time

Date and time (in MMDDYYYY HHMM format) that the employee stopped work. Enables technicians to use an alternative method to enter hours. This field is optional.

Posted transactions Fields

Hours/cost posted

The total number of hours and the total cost of labor for the transactions in the Posted transactions screen group.

Displaying __ of __ rows

Counter indicating the number of transaction lines currently displayed out of the total number of transaction records available.

The number of rows that display on an initial Get Data is specified in the Number of work order posting rows to display initially field on the Special Rights tab of the System Mgmt -> Setup -> Access Rights -> User Groups screen. If you belong to two user groups with different values for the maximum number of rows to display, the higher number of rows allowed between the two user groups displays.

When you click the Show more button, the number of rows displayed increases by the user group parameter specified on the Special Rights tab of the System Mgmt -> Setup -> Access Rights -> User Groups screen. If the parameter is zero, the number of rows displayed increases by 20.

Show all

When you click the Show all button, all transaction records are retrieved, to a maximum of 200 rows. Unless otherwise specified, the records display in descending date order.

Sort by:

Date desc: If the Date desc field has a check, the records are sorted in descending order by labor date. If this field is blank, records are listed in numerical order by row ID.
Task asc: If the Task asc field has a check, the records are sorted in ascending task ID order. If this field is blank, records are listed in numerical order by row ID.
Employee asc: If the Employee asc field has a check, the records are sorted in ascending employee ID order. If this field is blank, records are listed in numerical order by row ID.

Posted transactions Table

The Posted transactions screen group displays all the transactions associated with the specified work order. All fields are display only.

Task ID

Identifier of the task that describes the labor.

Date

Date the labor was performed.

Employee ID

Identifier of the employee who performed the work.

Reversal

If this field has a check, labor hours were reversed from the work order.

Labor hours

Number of hours of labor the employee spent on this task for this entry, to the nearest hundredth of an hour.

Time code ID

Identifier of the time code for direct labor.