Part Issue Finalization |
An option on the Work Orders - More Info tab of the Data -> Setup -> Organization Structure -> Locations -> Primary Information screen specifies when in the process serial number and/or position information must be entered (e.g., during posting, before work order finish, or before work order close). Serial number processing and component relationship changes occur after the serial number data is finalized.
The Part Issue Finalization screen enables you to enter serial number information after a part is issued but before the work order is finished or closed. Only part issues that were not finalized may be edited. You may view other part issues, but you cannot change rows that are already finalized. You may also use this screen to update position information on part issues as well as serial numbers for removed and installed items.
You may update the data at your convenience before the entry is finalized. For example, if you know the removed serial numbers but not the installed serial numbers, you can make two separate updates rather than waiting until all the information is available.
This screen supports location level access control, so you must belong to a user group with the applicable authorization to make changes or updates.
Tip: To limit the display of information in the grid and maximize performance, use the filter. You can search on work order ID, work order location, job status, or current work delay. The default is to show only those work orders and part issues with pending serial numbers.
Data in the fields in the top section specify the job for which you want to update the serial number information. All fields are display only.
Work order ID
Identifier of the work order currently selected in the grid. The work order ID is composed of three parts:
Location identifier of the shop to which the work order is assigned. This field has a list box of locations that the user has access to as defined in the Location Rights template. The location must support work orders. The default is the location ID in the user's Session location ID field on the Basic Info tab of the System Management -> Setup -> Access Rights -> Users screen. If there is a check in the Require match between work order location and equipment access rights location field on the Options tab of the Data -> Shop Activity -> Setup -> Options screen, it must be the equipment IDs access rights location ID specified on the Locations tab of the Data -> Equipment Units -> Fleet Equipment screen.
Calendar year in which the work order was opened.
Sequential number in the range from 1 to 9999999.
Equipment ID
Identifier of the work order's equipment unit.
Job status
Job status of the work order. The statuses are as follows:
OPEN: The work order has not yet been completed.
WORK FINISHED: Shop personnel have completed the work and placed a check in the Date and time finished field.
CLOSED: The work order is no longer open.
PENDING: Work has not yet started on this work order.
Current work delay
Identifier of the reason for the current work delay, if any, on the work order. This field has a list box.
The fields in the bottom section of the tab provide more information about the part. The Installed serial number, Removed serial number, Position ID, Account ID, NFI vendor ID, and Vendor invoice fields may be updated or changed on part issue transactions for work orders that are not CLOSED. This functionality can be useful if account IDs were not recorded properly when the part was originally issued to the work order or additional vendor details regarding a not from inventory (NFI) part issue become available after the part was issued. All other fields are display only.
Pending finalization
If this field has a check, the part is pending finalization, so the serial number and position information may be edited. If this field is blank, the part has been finalized and no additional updates may be made.
Task ID
Identifier of the task that describes the labor.
Task IDs are defined on the Data -> Shop Activity -> Setup -> Tasks -> Primary Information screen.
Work accomplished code
Code associated with the task ID for the work accomplished. This code provides more details about the work performed in relation to the task. If the WAC for this part is marked Part Issue Not Allowed on the Basic Info tab of the Work Accomplished Codes screen, an issue of a part with this WAC will cause an error during processing, and not process the issued part.
Work accomplished codes are defined on the Data -> Shop Activity -> Setup -> Work Accomplished Codes screen.
Date
The date (in MMDDYYYY format) that the part was issued.
Issuing location ID
Identifier of the location that issued the part
Part ID
Identifier for the part. The ID is associated with the part suffix.
Part suffix
Number associated with the part in the Part ID field, which distinguishes it from other parts with the same part ID. The suffix applies only if the part ID is a valid system part ID.
Installed serial number
Serial number of the part installed on the equipment unit. This field has a list box. The choices that display depend on the part ID and suffix and are restricted by the first characters that you type in the field before requesting the list.
Only pending serial numbers may be changed.
The options of serial numbers change depending on whether the Return field box is checked or not.
When the Return field box is not checked, the Installed serial number choice list shows all IN STOCK serial numbers.
When the Return field box is checked, the Installed serial number choice list shows only previously install serial numbers for that part.
Note: If the installed serial number has a receipt date and a rebuild date, the list displays "SN Receipt date: MM/DD/YYYY Rebuild date: MM/DD/YYYY." If either or both dates are null or blank, the list displays "SN Rebuild date: N/A Receipt date: N/A," as applicable. Knowing how long you have had parts can help you decide which one to install.
Removed serial number
Serial number of the part removed from the equipment unit. This field has a list box. The choices that display depend on the part ID and equipment ID and are restricted by the first characters that you type in the field before requesting the list. The removed serial number may not have IN STOCK status or be on another vehicle.
When a serialized part is issued to an asset, a validation confirms that the serial number being replaced is covered under warranty before a warranty claim is created. If the serial number of the removed part is not required until work order finish or close, the warranty claim creation process is delayed until finish or close. Warranty coverage is tracked at the serialized part level, not the part ID level (when issued to a work order).
The options of serial numbers change depending on whether the Return field box is checked or not.
When the Return field box is not checked, the Installed serial number choice list shows all installed serial numbers for that part.
When the Return field box is checked, the Installed serial number choice list shows only previously issued serial numbers for that part.
Position ID
Identifier of the position. This field has a list box. Valid positions defined for the class and part ID are listed first, followed by a separator, and then all positions. This field is optional.
Comments
Comments and notes about the request.
Quantity issued
Quantity of the part issued.
Unit price
Unit price used to calculate the value of the quantity added or subtracted from inventory.
Unit of measure
Unit of measure for all transactions, other than orders, that involve this part. Such transactions include receipts, issues from and returns to inventory, inventory adjustments, and transfers between locations.
Warranty vendor
Identifier of the vendor that provides warranty services for the linear asset.
Not from inventory
If this field has a check, the part was not issued from inventory.
Note: If there is a check in the Return field, this field is either automatically checked or blanked out, depending on whether the original issue was from inventory.
Return
If this field has a check, this entry is to either reverse a previous erroneous entry or to return to stock a part previously issued from inventory. You may not return more parts at a particular price than were issued to the work order at that price. For all returns, the system retrieves the unit price for the return from the Parts Issues (PTD_MAIN) table.
If the part was originally issued as an inventory part, the system processes the return as a return to inventory. The return is recorded at the location you specify.
If the part was originally issued as a non-inventory part, the system processes the return as a non-inventory return.
Core credit
If this field has a check, the part ID is assigned to a part classification ID that has a check in the Has a core field on the Data -> Parts Items -> Setup -> Part Classifications screen.
Core unit value
Cost of the core part.
Part keyword and short description
Valid keyword for the part and a short (15-character) entry that describes or generally categorizes the part, such as FILTER.
Keywords for parts are defined on the Data -> Parts Items -> Setup -> Keywords screen.
Fail/cause ID
Identifier of the parts failure that describes the reason the part failed or was replaced.
Parts failure/cause codes are defined on the Data -> Shop Activity -> Setup -> Failure/Cause Codes screen.
Account ID
Identifier of the general accounting system account to which the parts charges are to be posted, if not charged to a work order. Required if the Account ID field on the Edit Criteria - General tab of the Data -> Setup -> Options screen specifies REQUIRED. Otherwise, this field is optional.
Account IDs are defined on the Basic Info tab of the Data -> Setup -> Organization Structure -> Accounts -> Primary Information screen.
Financial project code
The Financial project code choicelist allows the user to select from active Financial Project Codes or Usage Tickets. Once selected, the description of the chosen code will populate in the description field.
For more information, see Financial Project Codes.
Bin ID
Identifier of the bin in which the part is stored.
Bin IDs are assigned on the Data -> Parts Items -> Setup -> Bins screen.
Work class
Code that specifies the work class.
Work classes are defined on the Data -> Shop Activity -> Setup -> Work Classes screen.
Warranty work
Warranty status of the work order.
YES: The work order is for warranty work.
NO: The work order is not for warranty work.
UNKNOWN: Currently unknown whether the order represents warranty work.
Repair reason ID
Identifier of the repair reason for the task.
Repair reasons IDs are defined on the Data -> Shop Activity -> Setup -> Repair Reasons screen.
Purchase order ID
Identifier of the purchase order.
Date received
Date that the item was delivered.
Invoice date
Invoice date on part issues.
NFI vendor ID
Identifier of the vendor invoice used to purchase the not from inventory (NFI) part.
Vendor invoice
Number of the vendor invoice used to purchase the part.
Service request ID
Identifier of the service request.