Assignments |
The Assignments tab enables you to display and define assignments for equipment units. It also includes a field for GPS equipment ID, so you can link your QTracs units to equipment units and send messages to your drivers.
Tip: To limit the display of information in the grid and maximize performance, use the filter. You can search on equipment ID, serial number, asset category ID, segment ID, to/from marker ID, assigned repair location ID, and department ID, among other values. The list of searchable fields on the filter is extensive; use the scroll bar to view them all. If you specify a range, any record that crosses any part of that range will be displayed.
Note: Filtering data based on fuel/fluid type uses the information in the Supported fuel/fluid types screen group on the Codes tab.
Tip: The More Info tab on the Data -> Equipment Units -> Setup -> Options screen includes options to synchronize assigned location, department, or location and department changes from the parent to all attached components.
The Stationary Equipment screen supports location level and department-level access control, so you must belong to a user group with the applicable authorizations to make changes or updates.
Detail View Header
The field in the top section of this tab defines the data that displays.
Equipment ID
Identifier of the equipment unit currently selected in the grid or that you are defining. This field has a list box. The equipment unit year, manufacturer, and model display to the right of the ID.
When you insert an equipment unit with an asset category that supports automatic numbering and this field is blank, an equipment ID is generated that follows the format specified in the Custom ID structure field on the Data -> Equipment Units -> Setup -> Asset Categories screen. If you specify an ID and the equipment’s asset category supports automatic numbering, the ID is not overwritten.
Whether an asset category supports automatic numbering is specified on the Data -> Equipment Units -> Setup -> Asset Categories screen.
Detail View
The data in the fields in the bottom section of this tab define the assignments for equipment units. Unless otherwise indicated, these fields are required.
Operator ID
Identifier of the operator to whom this unit is assigned,
if any. This field has a list
box and a zoom
button 
to the Data
-> Equipment Units -> Setup -> Operators -> Primary Information
screen, on which operator IDs are recorded.
The Valid operator ID for equipment units field on the Operator Assignment tab of the Data -> Equipment Units -> Setup -> Options screen specifies whether information in this field is required, optional, or not required.
Operator name
Name of the operator. The default is the name associated with the operator ID, but you can change it. This field is optional.
Tip: You may insert assigned operator information by entering either an ID or a name. If you specify a name, the ID associated with it is looked up. If more than one ID can apply to the name, you are prompted to choose an operator ID from the choice list.
First operator for this unit
If this field has a check, the current operator is the first operator to whom the unit is assigned. Optional.
Stationary Equipment Assignments Operator Table
The untitled screen group lists operators.
Delete: To delete the entries in the fields to the right, place a check in this field and click Save.
Operator ID: Identifier of the operator. This field has a list box.
Operator name: Name of the operator associated with the ID. This field has a list box.
Department ID
Identifier of the department to which the equipment
unit is assigned. This field has a list box and a
zoom button
to the Data -> Setup -> Organization
Structure -> Departments -> Primary
Information screen, on which department IDs are defined. The department
name displays to the right of the ID.
If there is a check in the Require match between operator department ID and equipment department ID field on the Operator Assignment tab of the Data -> Equipment Units -> Setup -> Options screen and if an operator is assigned to an equipment unit, this field is automatically set to the department ID for the operator assigned to the unit.
See also Requirements for an equipment unit to be assigned to a motor pool and how to remove equipment units from motor pool departments.
Note: You cannot update this field if all of the following conditions exist:
The optional Motor Pool Module is installed.
The current department ID is a motor pool department (i.e., there is a check in the Motor pool field on the Basic Info tab of the Data -> Setup -> Organization Structure -> Departments -> Primary Information screen).
The equipment unit has a motor pool dispatch status of OUT or is needed to satisfy a future reservation with a reservation status of CONFIRMED. The motor pool dispatch status is displayed in the Motor pool dispatch status field on Motor Pool tab of the Data -> Equipment Units -> Fleet Equipment screen. The reservation status is displayed in the Status field on the Status/Other Info tab of the Data -> Equipment Activity -> Motor Pool -> Motor Pool Center screen.
Department to notify for PM
Identifier of the department to notify when the equipment
unit is due for preventive
maintenance. This field has a list box and a
zoom button
to the Data -> Setup -> Organization
Structure -> Departments -> Primary
Information screen, on which department IDs are defined. The
department name displays to the right of the ID. It can be the same as
the department ID.
This field is useful for equipment units that report to a higher level department than the one to which they are assigned. It can also be used when writing custom reports or scripts to generate Equipment Due for PM/Inspection reports.
On temporary loan to department
If this field has a check, the equipment unit is on
loan to another department. This field has a list box and
a zoom button
to the Data -> Setup -> Organization
Structure -> Departments -> Primary
Information screen, on which department IDs are defined. The
department name displays to the right of the ID. (It can be the same as
the department ID.)Optional.
Loan date
Date the equipment unit was placed on loan to the department in the To department field.
Tax code ID
Identifier of the tax code for Canadian GST (Goods and Services Tax) and PST (Provincial Sales Tax). This field has a list box. The Require tax code ID field on the Currency/Sales Tax Setup tab of the Data -> Setup -> Options screen specifies whether information in this field is required or not required.
Company ID
Identifier of the company or division to which this unit is assigned. This field has a list box. The company description displays to the right of the ID. The Require company ID for equipment units field on the General Info tab of the Data -> Equipment Units -> Setup -> Options screen specifies whether information in this field is required or not required.
Note: Information is required in this field if the organization uses the Data -> Call Center -> Call Center screen.
Associated equipment ID
Identifier of another equipment unit associated with this unit. This field has a list box. The equipment unit year, manufacturer, and model display to the right of the ID.
A piece of equipment may consist of more than one unit; for example, a chassis and the power unit mounted on it. If the mounted unit may eventually be moved to another chassis or if you want to maintain separate cost records for the chassis and the mounted unit, use the Data -> Equipment Units -> Components -> Component Relationships screen to specify that the two units are related. Define the chassis equipment ID as the equipment ID and the power unit equipment ID as the component ID. Historical and cost data are maintained separately for each unit, and you can move the power unit to another chassis at any time.
If the unit associated with this unit will not have costs or if it will never be separated from this unit and assigned to another unit, you can do either of the following:
Define it as a separate equipment ID and use this field to associate it with the current equipment ID.
Treat it for all purposes as a part of the current equipment ID and leave this field blank.
The Require valid associated equipment ID for equipment units field on the General Info tab of the Data -> Equipment Units -> Setup -> Options screen specifies whether it must be a valid equipment unit ID. This field is optional.
GPS equipment ID
Identifier to link a communications unit to the equipment unit for use with a Global Positioning System (GPS). Communications units determine the physical location of equipment units and enable users and equipment unit drivers to exchange messages. The application is integrated with QTracs, a Qualcomm product.
Billing type ID
The identifier of the billing type.
Current assignment
The current assignment of the equipment. These fields do not display if the system is not licensed for Allocation and Assignment.
Operator ID: The identifier of the operator assigned to the work order.
Department ID: The identifier of the department assigned to the work order.
Account ID: The identifier of the account assigned to the work order.
Location ID: The identifier of the location assigned to the work order.
Last assignment activity
The last assignment. This field has a Zoom
button that opens the Allocation and Assignment screen
to the selected record. This field does not display if the system is not
licensed for Allocation and Assignment.
Last assignment status
The last action status on the assignment. This field does not display if the system is not licensed for Allocation and Assignment.
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See Also