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Parts


The Parts tab, available only if a valid work order ID is selected in the grid, displays parts charges posted to work orders and enables you to post charges for parts that were installed in shops to pending work orders (including parts issued from inventory as well as parts purchased directly for use on the work order and not entered into inventory). You can also use this screen to reverse previous erroneous parts issues and return parts previously issued from inventory to stock. You can use the % wildcard character to filter the results of choice-lists on this screen.

General Parts Tab Information

Detail View Header

The fields in the top section of this tab are display only from the Basic Info tab.

Work order ID

Identifier of the work order currently selected in the grid.

Equipment ID

Identifier of the linear asset.

Job status

Job status of the work order. The statuses are as follows:

Current work delay

Identifier of the reason for the current work delay, if any, on the work order. The work delay description displays to the right of the ID. Display only from the Work delay ID field on the Delays tab.

Detail View

Data in the fields on the bottom section of this tab, presented in screen groups, define information about the parts used to complete the work order's tasks. If there is information in the Standard job ID field and a check in the Apply standard job template field on the Labor tab, information about the parts required for the standard job displays.

New transactions Screen Group Data Table

The fields in the New transactions screen group define information about the parts used to complete the work order tasks. If there is information in the Standard job ID field and a check in the Apply standard job template field on the Labor tab, information about the parts required for the standard job is displayed.

Unless otherwise indicated, these fields are required to assign a task to the work order.

Task ID

Identifier of the task that requires the part. This field has a list box of IDs that have a check in the Active field on the Basic Info tab of the Data -> Shop Activity -> Setup -> Tasks -> Primary Information screen, which indicates you can post charges to the task. You cannot post indirect tasks to a work order.

If an account ID is entered for the line, the task IDs that display are only those associated with the account. If there are no associated task IDs listed for the account, all active tasks that support that account will display. This does not include accounts that have the Enforce task restrictions for this account option enabled on the Tasks tab of the Accounts Primary Information screen.

Work accomplished code

Code associated with the task ID for the work accomplished. It provides more detail about the work performed in relation to the task. Optional. If the WAC for this part is marked Part Issue Not Allowed on the Basic Info tab of the Work Accomplished Codes screen, an issue of a part with this WAC will cause an error during processing, and not process the issued part.

Date

Date the part was issued or installed. When you type information in the Task ID field, this field displays the current system date, but you can change it to an earlier date.

Not from inventory

Specifies whether the part was issued from inventory.

Issuing location ID

Identifier of the parts location that issued the part. The issuing location ID is required if the part was issued from inventory. The system must have an inventory record for the part in the Part ID field and sufficient stock at this location. When you type information in the Task ID field, the value in the Default parts inventory location for shop field on the Work Orders - Defaults tab of the Data -> Setup -> Organization Structure -> Locations -> Primary Information screen appears. You can change it.

This field has a list box and a zoom button (to the Basic Info tab of the Data -> Setup -> Organization Structure -> Locations -> Primary Information screen, which defines location IDs).

Part ID

Identifier of the part, which is associated with the part suffix. This field has a list box that is limited to parts stocked at the location from which you are issuing parts. If a part does not have a valid ID defined, this is the supplier's part number or other data that you want to enter. This field is required.

Part suffix

Number associated with the part in the Part ID field, which distinguishes it from other parts with the same part ID. The part suffix you enter must be valid for the value you enter in the Part ID field.

Warranty vendor

Identifier of the parts vendor that supplied the part. If there is only one such vendor, the system displays that vendor's ID in this field. Otherwise, this field has a list box. Required on parts issued from inventory that are assigned to part classifications that have a check in the Warrantable field on the Data -> Parts Items -> Setup -> Part Classifications screen.  

Return

If this field has a check, this entry is to either reverse a previous erroneous entry or to return to stock a part previously issued from inventory. You may not return more parts at a particular price than were issued to the work order at that price. For all returns, the system retrieves the unit price for the return from the Parts Issues (PTD_MAIN) table.

Qty on hand

Quantity of the part in stock. This field is display only.

Quantity issued

Number of issue units of the part to charge or return.

The EOQ tabs on the following screens specify the reorder point, which is dependent on the value in the Manage parts ordering and Economic Order Quantity (EOQ) values field on the General tab of the Data -> Parts Items -> Setup -> Options screen:

Unit price

Price per issue unit of the part (including sale tax, if any). This field supports up to four decimal places.

For parts issued from inventory, the system determines this price depending on the value in the Inventory pricing method field on the General tab of the Data -> Parts Items -> Setup -> Options screen:

If the part was not issued from inventory and there is a check in the Default unit price on not from inventory part issues field on the Issues tab of the Data -> Parts Items -> Setup -> Options screen, this field populates automatically if you enter a location ID, part ID, suffix, and quantity. Otherwise, type the part's unit price.

Unit of measure

Unit of measure associated with the part. This field is display only.

Core credit

A check automatically displays in this field if the part ID has been assigned to a part classification ID with a check in the Has a core field on the Basic Info tab of the Data -> Parts Items -> Setup -> Part Classifications screen.

When you process information on this screen with a check in this field, the following actions occur:

Core unit value

Cost of the core part. If the part ID is assigned to a part classification ID that has a check in the Has a core field on the Data -> Parts Items -> Setup -> Part Classifications screen, information from the Core credit value field on the Basic Info tab of the Data -> Purchasing -> Vendor/Part Information screen automatically displays.

To generate a core claim for the core costs, take one of the following actions:

Part keyword and short description

If you specified a part ID for parts issued from inventory, the part's description displays in this field. If the parts were not issued from inventory, you must type a description.

Fail/cause ID

Identifier of the reason why the part failed or was replaced. This field has a list box. The failure code prints on the Work Order Detail report. It is also available in the Parts Issues (PTD_MAIN) table through Query/Report Generator , Web Modules Reporting, or any other reporting tool sold separately (such as Microsoft Access) that can attach to the database. Refer to the related documentation for these products. This field is optional.

Parts failure codes are defined on the Data -> Shop Activity -> Setup -> Parts Failure Codes screen.

Account ID

Identifier of the account assigned to the work order. This field has a list box. Required if there is a check in the Require entry of account ID on work orders and tasks field on the Data -> Shop Activity -> Setup -> Repair Reasons -> Primary Information screen, which takes precedence over the setting in the Account ID field on the Edit Criteria - General tab of the Data -> Setup -> Options screen.

Financial project code

The Financial project code choicelist allows the user to select from active Financial Project Codes or Usage Tickets. Once selected, the description of the chosen code will populate in the description field.

For more information, see Financial Project Codes.

Bin ID

Identifier of the intended bin at the receiving location. This field has a list box. The maximum field length is 20 characters. Required if there is a check (ü) in the Require bin location for parts at each stocking location field on the General tab of the Data -> Parts Items -> Setup -> Options screen; otherwise, optional.

Position ID

Identifier of the part's position. This field has a list box. This field is optional.

Installed serial number

Serial number of the part installed on the equipment unit. This field has a list box. The choices that display depend on the part ID-suffix combination and are restricted by the first characters you type in the field before requesting the list.

The options of serial numbers change depending on whether the Return field box is checked or not.

Removed serial number

Serial number of the part removed from the equipment unit. This field has a list box. The choices that display depend on the part ID and equipment ID and are restricted by the first characters you type in the field before requesting the list. The list includes serial numbers that were removed using a "remove only" work accomplished code if that option has been enabled.

The options of serial numbers change depending on whether the Return field box is checked or not.

Work class and Repair reason ID

Task ID Matches (the following two fields). In the following two fields, if the task ID matches a task already listed on the work order, the value defined for the task displays . Otherwise, the value defined for the work order displays. These fields are display only.

To change a value, use the applicable tab:

Comments

Free-format area. This field is optional.

The following two fields are primarily for parts under warranty that have a warranty start date of UPON DELIVERY. (Warranty start dates are specified on the Data -> Purchasing -> Vendor/Part Information screen.) If there is only one purchase order receipt for the part ID/part suffix recorded on the Receipts tab of the Data -> Parts Activity -> Receipts screen, the system automatically populates these fields.

Purchase order ID

Identifier of the purchase order on which the parts were ordered. This field has a list box. This field is optional.

Date Received

Date and time the part was received into inventory. This field is optional.

Invoice date

Invoice date on part issues. Must be a valid date if entered; may be a future date. This field is optional.

Vendor invoice

Number of the vendor invoice used to purchase the part. This field is optional.

NFI vendor ID

Identifier of the vendor invoice used to purchase the not from inventory (NFI) part. This field has a list box. This field is optional.

Service request ID

Identifier of the service request. This field has a list box. Service requests are assigned to linear work orders on the Service Requests/Defects tab.

From marker ID

Designated from marker ID for the inspection point. This field has a list box. Required. Marker IDs are defined on the Data -> Equipment Units -> Linear Assets -> Setup -> Markers screen.

From segment ID

Designated from segment ID for the inspection point. This field has a list box. Segment IDs are defined on the Data -> Equipment Units -> Linear Assets -> Setup -> Segments screen.

From offset

Designated offset from the From marker ID. You may specify an offset range in either direction. It does not need to follow the same direction as the asset definition. You might use this notation to specify that the work was performed in a reverse direction. This field has a list box. Offsets are defined on the Data -> Equipment Units -> Linear Assets -> Setup -> Markers screen.

To marker ID

Designated to marker ID for inspection point. This field has a list box. Required. Marker IDs are defined on the Data -> Equipment Units -> Linear Assets -> Setup -> Markers screen.

To segment ID

Designated from segment ID for inspection point. This field has a list box. Segment IDs are defined on the Data -> Equipment Units -> Linear Assets -> Setup -> Segments screen.

To offset

Designated offset from the To marker ID. You may specify an offset range in either direction. It does not need to follow the same direction as the asset definition. You might use this notation to specify that the work was performed in a reverse direction. This field has a list box. Offsets are defined on the Data -> Equipment Units -> Linear Assets -> Setup -> Markers screen.

Issue Comment

Comments on the part issue. This field is populated from the Issue Comment field on the Parts Requests screen, Parts Information tab.

Posted transactions Group Data Table

The Posted transactions screen group displays all the transactions associated with the specified work order. All fields are display only.

Cost posted

Total cost of the labor for the transactions in the Posted transactions screen group. Display only.

Displaying __ of __ rows

Counter indicating the number of transaction lines currently displayed out of the total number of transaction records available.

The number of rows that display on an initial Get Data is specified in the Number of work order posting rows to display initially field on the Special Rights tab of the System Mgmt -> Setup -> Access Rights -> User Groups screen. If you belong to more than one user group, the highest number of rows allowed displays.

Show more

When you click the Show more button, the number of rows displayed increases by the user group parameter specified on the Special Rights tab of the System Mgmt -> Setup -> Access Rights -> User Groups screen. If the parameter is zero, the number of rows displayed increases by 20.

Show all

When you click the Show all button, all the transaction records are retrieved. Unless otherwise specified, the records display in descending date order.

Sort by:

Task ID

Identifier of the task that requires the part.

Work accomplished code

Code associated with the task ID for the work accomplished. It provides more detail about the work performed in relation to the task.  

Date

Date the part was issued or installed.

Not from inventory

If this field has a check, the installed part was not issued from inventory.

Issuing location ID

Identifier of the parts location that issued the part.

Part ID

Identifier of the part, which is associated with the part suffix.

Part suffix

Number associated with the part in the Part ID field, which distinguishes it from other parts with the same part ID.

Warranty vendor

Identifier of the parts vendor that supplied the part.

Return

If this field has a check, either a previous erroneous entry was reversed or an issued part was returned to inventory.

Quantity issued

Number of issue units of the part to charge or return.

Unit price

Price per issue unit of the part (including sale tax, if any).

Total cost

Total cost, including sales tax and markups.

Core credit

If this field has a check, the part ID has been assigned to a part classification ID with a check in the Has a core field on the Basic Info tab of the Data -> Parts Items -> Setup -> Part Classifications screen.

Core unit value

Cost of the core part.

Part keyword and short description

Description of the part.

Fail/cause ID

Identifier of the reason why the part failed or was replaced.

Account ID

Identifier of the account assigned to the work order on the Basic Info tab.

Financial project code

The Financial project code choicelist allows the user to select from active Financial Project Codes or Usage Tickets. Once selected, the description of the chosen code will populate in the description field.

For more information, see Financial Project Codes.

Bin ID

Identifier of the intended bin at the receiving location.

Position ID

Identifier of the part's position.

Installed serial number

Serial number of the part installed on the equipment unit.

Removed serial number

Serial number of the part removed from the equipment unit.

Work class

The work class for the task.

Repair reason ID

Repair reason code for the task.

Comments

Comments regarding the linear asset work order.

Purchase order ID

Identifier of the purchase order on which the parts were ordered. Primarily for parts under warranty that have a warranty start date of UPON DELIVERY.

Date received

Date and time the part was received into inventory. Primarily for parts under warranty that have a warranty start date of UPON DELIVERY.

Invoice date

Invoice date on part issues.

Vendor invoice

Number of the vendor invoice used to purchase the part.

NFI vendor ID

Identifier of the vendor invoice used to purchase the not from inventory (NFI) part.

Service request ID

Identifier of the service request.

From marker ID

Designated from marker ID for the inspection point.

From segment ID

Designated from segment ID for the inspection point.

From offset

Designated offset from the From marker ID.  

To marker ID

Designated to marker ID for inspection point.

To segment ID

Designated from segment ID for inspection point.

To offset

Designated offset from the To marker ID.

Manufacturer part number

Part number assigned by the manufacturer. This field is optional.

Manufacturer

Name or code of the part manufacturer. The information in this field is used to construct cross-reference entries for the part. This field is optional.

Issue comment

A comment for the part issue. Comments entered here are passed from the part request with an action of ISSUE to the work order.

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See Also

Location level access control

Department-level access control